Guidance for an Occasional Licence

An Occasional Licence allows alcohol to be sold on unlicensed premises for a specified period of no more than 14 days. However in Glasgow there is a separate occasional licence for the use of external areas attached to a licensed premises where the maximum period is 6 months.

An application can only be made by:

• the holder of a Premises Licence issued under the 2005 Act; or
• the holder of a Personal Licence issued under the 2005 Act; or 
• a representative of a voluntary organisation but only where the application relates to an event taking place in connection with the voluntary organisation's activities.
• Only the holder of the Premises Licence issued under the 2005 Act can apply for the external area attached to their licensed premises.

A licensed Private Members Club can also apply for an Occasional Licence if they intend to provide a function or event that is open to non-members.

The Licensing Board is required to publish a Licensing Policy Statement setting out how it will exercise its functions under the 2005 Act. The relevant section of the policy statement for Occasional Licence applications is Part 8 and Part 12. The policy statement can be viewed using the following link.

Please note, under Part 8 of the policy statement Occasional Licence applications require to be submitted to the Licensing Board no later than 7 weeks prior to the date or starting date of the event.

Please also note that under Part 8 of the policy statement where Occasional Licence applications are being applied for on a regular basis prior to a Premises Licence application being lodged or determined, it is likely the initial applications will be referred to the Licensing Board for consideration.

There are certain restrictions set out in legislation.

To apply for a Licence you should complete the Online Application Form  (or if the application is for an external area attached to the Occasional Outdoor Areas Licensed Premises with the relevant fee (see section 6 below) and necessary documentation (see section 7 below).

Please note that payment of the fee, application and necessary documentation must all be received 6 weeks prior to the date or start date of the event.

Please refer to our Fees and Charges for details of the current fees and accepted payment methods.

Payment for your application must be made by electronic banking (i.e. BACS) to the Licensing Board account detailed below. Payments should be made to the Licensing bank account (quoting your licence reference number if you are a current licence holder) as follows:-

Account Name: Glasgow City Council - Licensing
Account No. 00116224
Sort Code: 83-44-00
Reference: GCxxxx/Application Type

Please see the table below in relation to what additional information/documentation you require to submit with your Occasional Licence application.

Please note that in addition to the documents detailed in the table below, if your application relates to an outdoor or charitable event, then you must submit an Alcohol Management Plan (AMP) to the Licensing Standards Officer. This should be emailed to Licensing Standards Officer using the following Email.

Please note that your application will not be considered without an AMP being submitted and approved by the LSO. 

In addition to the above, the Licensing Board may request additional information in respect of any application if such information is considered necessary in order to determine the application.

Once an application has been received copies are sent to Police Scotland and the Council's Licensing Standards Officer. Both have 21 days in which they may respond to the Licensing Board.

Details of the application are also published online for a period of 7 days. Any person can submit an objection or representation to the Board during the 7 day objection period. Guidance on how to submit an objection or representation can be viewed here.

Once reports have been received and the objection period has ended, the application will be reviewed by the Clerk to the Licensing Board. The Clerk will consider the terms of the application and any policy issues highlighted by the reports before deciding whether or not to grant, amend or refuse the application.

Please be aware that if an objection or representation is received then your application may not be reviewed by the Clerk. Instead it will be referred directly to a meeting of the Licensing Board for consideration. If this happens you will receive an email requesting your attendance at the meeting and explaining the reason you are being called. Although you are not legally required to attend it is recommended that you do so. We will contact you, by email, after the meeting to advise you of the Licensing Board's decision.

The Licensing Board requires an Occasional Licence application to be submitted no later than 7 weeks prior to the date, or starting date of the event. The Licensing Board receives around 3000 applications for Occasional Licence per year. Given this volume of applications and the complexities involved in processing and considering applications, most applications will be considered around one to two weeks prior to their intended start date.

You will receive an email advising that your application has been granted and attaching the Occasional Licence.

You will receive an email advising that your application has been refused. If you wish, you have the right to appeal the decision at Glasgow Sheriff Court.

The Licensing Board cannot provide guidance on making an appeal; if guidance is required you should consider taking your own independent legal advice or, alternatively, you can contact the Sheriff Clerk at Glasgow Sheriff Court, 1 Carlton Place, Glasgow, G5 9DA.

There are standard conditions attached to all Occasional Licences. A copy of these conditions is provided in Appendix 1 of this guidance. You will be expected to comply with every condition; failure to do so may constitute a criminal offence. The Licensing Board may also attach further conditions if it considers it necessary. A couple of further conditions that will be attached to outdoor drinking areas, in line with Part 12 of the policy statement, are:

• The outdoor licensed area must not be used after 10pm for the consumption of alcohol. If situated on a pavement, all street furniture and barriers must be taken out of use at 10pm and stored safely and securely in a manner which does not cause an obstruction or nuisance to members of the public and prevents the furniture from being utilised.
• A copy of the approved layout plan showing the dimensions and extent of the outdoor licensed area must be predominantly displayed in either the window of the principal licensed premises or the outdoor area, at a place clearly visible to members of the public and relevant officers, and be of durable material to A4 size or more. Where the outdoor area occupies the pavement, the plan referred to should be in compliance with that approved in terms of Section 59 of the Roads (Scotland) Act 1984.

"Licensed Premises" hold a Premises Licence issued under the 2005 Act that allows them sell alcohol on a daily basis - traditional public houses, nightclubs or dedicated off sales are examples of "Licensed Premises". "Unlicensed Premises" simply refers to any premises other than those that are "Licensed" to sell alcohol on a continual basis.

If you have any further questions about the application process the Licensing Team will be happy to assist you. Please note that whilst the Licensing Team can provide guidance, the team cannot offer you legal advice.

You can contact us by Email or by phone 0141 2u87 5354 (This is currently a restricted service Monday, Wednesday and Friday from 10.00am to 12 noon)